Restaurant Accounting 101: Manage Your Bookkeeping Like a Pro Marzo 19, 2022 – Posted in: Bookkeeping

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Tim worked as a tax professional for BKD, LLP before returning to school and receiving his Ph.D. from Penn State. He then taught tax and accounting to undergraduate and graduate students as an assistant professor at both the University of Nebraska-Omaha and Mississippi State University. Tim is a Certified QuickBooks Time Pro, QuickBooks ProAdvisor for both the Online and Desktop products, as well as a CPA with 25 years of experience. He most recently spent two years as the accountant at a commercial roofing company utilizing QuickBooks Desktop to compile financials, job cost, and run payroll. Automating your restaurant’s bills allows you to monitor exactly when the next bill is due. By integrating A/P software, you’ll be able to link your business account with the application.

Why Do Restaurants Need Accounting Software?

Restaurant owners typically handle accounting in one of three ways: they do it themselves manually, use a bookkeeper or accountant, or use accounting software. Unless you have a strong accounting background, keeping a restaurant’s books manually isn’t usually a good idea. A small restaurant with one location and an owner-operator with very few employees may be able to get away with keeping track of their own records and meeting with an accountant quarterly.

However, restaurants, food trucks, and catering businesses are generally better served by using accounting software. This software saves owners a lot of time and money. It helps them meet certain tax deadlines, calculate and pay sales tax, and meet payroll compliance guidelines. Accounting software for restaurants also automates bank reconciliation, processes payroll, automates sales tax payments, creates invoices, and keeps track of inventory.

Apart from asking yourself important questions about restaurant accounting, you also need to know what it takes to be successful in this area of your restaurant. The following section will provide some useful tips that will make accounting easier for you.


Overhead rates, Cost of Goods Sold , Prime Costs, Food Costs, and Gross Profits, to name a few. Your time is best spent managing your coffee shop, bakery, deli, or gourmet grocery. BookKeeping Express will manage your finances so you can focus on what you do best. “Hone worked with me to assess my labor spend and needs so that I was able to bring down my labor spend without affecting service.” Luckily, Sherman Oaks Accounting & Bookkeeping powered by One Source Services, Inc. has many excellent bookkeepers available to do the jobs for you and do them well. A point-of-sale is an essential piece of equipment for many businesses, but selecting the right POS system can feel overwhelming with so many options.

  • Our fast shipping, low prices, and outstanding customer service make WebstaurantStore the best choice to meet all of your professional and food service supply needs.
  • We chose Restaurant365 as our best overall accounting software for restaurants because of its robust features, ease of use, and full integration with other systems.
  • Because recording income ahead of expenses makes your restaurant seem more profitable than it is.
  • Utilizing one of the many restaurant accounting software options available will allow your business to better streamline its finances.
  • While your accountant will likely handle the majority of these processes, it’s important to be aware of them so you can speak the same financial language.
  • Hone turns chaos into cash, allowing you to put your time and attention on the parts of the restaurant business that you love most.

To evaluate the costs, divide the staff into groups of kitchen staff or managers to see which group is costing you more. The cost of preparing the item on the menu is divided by the total revenue from the item. This ratio ensures that you’re making a profit from each menu item. Payroll in the restaurant industry can be challenging as the process of tracking employee hours is complex. Multiple wages and staff positions are the norms in the restaurant industry and the ability to accommodate different rates is key.

Change Independent Contractors into Employees Trouble-Free

So it’s understandable if ‘the other stuff’ in the business—like accounting and bookkeeping—doesn’t get you as motivated as your big passion. The truth is, once restaurants start outsourcing bookkeeping, the benefits can be profound.

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Each of these numbers need to be accounted for when running your restaurant. You’ll be in a better place to determine the financial health of restaurant bookeeping restaurant if you keep track of them. Your restaurant variable expenses are highly volatile and can change easily from one month to another.

Why Make Restaurant Accounting Services Your Back Office?

But it’s also incredibly important to maintain a healthy, regular bookkeeping flow. After the payment of all business-related expenses, the amount of money left over at the end of every period is your gross profit. Track your consumables and supplies to calculate the value of the food you have in stock and determine the average daily inventory costs.

restaurant bookeeping